Job Description

Senior Administrative Support – Contractual/Temporary

Job Details

???? Job Type: Contractual / Temporary | Full-time
???? Location: New Delhi, India

About Bechtel

Bechtel is a global leader in engineering, construction, and project management, with a legacy spanning more than 125 years. Since our founding in 1898, we have successfully completed over 25,000 projects in 160 nations across all seven continents.

Our expertise extends to Infrastructure, Nuclear, Security & Environmental, Energy, Mining & Metals, and Manufacturing & Technology markets. From planning and investment to operations, we drive world-class projects that transform economies, create jobs, and build a cleaner, greener, and safer world.

Bechtel India, with offices in Gurgaon, Vadodara, and Chennai, has delivered over 125 projects since 1994. We continue to grow and offer exciting career opportunities for professionals passionate about decarbonization, transformational infrastructure, and environmental protection.

Job Summary

The Senior Administrative Support role provides comprehensive administrative and secretarial assistance to senior management, project, or functional leadership. This role requires strong organizational skills, discretion, initiative, and the ability to handle multiple priorities efficiently.

Reporting Structure:
✔️ Receives operational direction from assigned managers/supervisors.
✔️ Reports functionally to the Manager of Office Services.
✔️ May provide guidance to other staff members on administrative matters.

Key Responsibilities

???? Administrative & Secretarial Support
✔️ Maintain confidentiality of all sensitive information.
✔️ Provide administrative assistance to assigned functions, managers, or project teams.
✔️ Independently handle special assignments requiring analytical and problem-solving skills.
✔️ Manage visits of expatriates and senior officials to India, ensuring seamless coordination.

???? Communication & Correspondence
✔️ Handle phone calls and visitors, directing them appropriately and ensuring follow-ups.
✔️ Draft and distribute business correspondence, reports, and presentations.
✔️ Manage incoming and outgoing emails and documentation, ensuring accuracy and format compliance.

???? Scheduling & Coordination
✔️ Schedule and coordinate meetings, workshops, and presentations, arranging facilities and refreshments.
✔️ Prepare and distribute meeting agendas, minutes, and reports, tracking follow-ups.
✔️ Manage diary (calendar) for senior management and team members.

???? Travel & Logistics Management
✔️ Handle travel arrangements, visa processing, hotel bookings, and local logistics.
✔️ Oversee travel agency coordination, ensuring timely processing and reporting.
✔️ Prepare travel itineraries and expense reports using Concur Travel/Expense tool.

???? Office Operations & Documentation
✔️ Maintain office records, document management, and organizational charts.
✔️ Assist with financial and confidential administrative matters.
✔️ Plan and coordinate office seat arrangements and move logistics.
✔️ Manage vendor relationships, process invoices, and ensure smooth operational support.

???? Special Assignments & Training Coordination
✔️ Organize training sessions, workshops, and employee upskilling programs.
✔️ Participate in committee meetings and senior management discussions.
✔️ Handle space planning, furniture allocation, and office equipment setup.

Required Qualifications & Skills

✔️ Graduate degree with 10+ years of experience in administrative support for senior management.
✔️ Excellent communication skills (oral and written).
✔️ Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
✔️ Strong organizational and multitasking abilities.
✔️ Experience in document control, data management, and report preparation.
✔️ Ability to handle confidential matters with discretion.
✔️ Knowledge of professional telephone practices and office procedures.
✔️ Experience in travel coordination, vendor management, and expense reporting.
✔️ Strong problem-solving and analytical skills.

What We Offer

Bechtel provides a robust benefits package to ensure employee growth, well-being, and career development. Our Total Rewards program includes:

???? Career development & training opportunities
???? A diverse and inclusive work environment
???? Competitive compensation and benefits
???? Opportunities to work on global, high-impact projects

Bechtel is an Equal Opportunity Employer, committed to diversity, equity, and inclusion. We welcome applicants regardless of race, gender, age, disability, nationality, or other protected statuses.

???? Join us and be part of extraordinary projects that shape the future!

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